Administration in MinistryCourse Level: Intermediate

Course Summary

Whether your area of ministerial expertise is in catechetics, pastoral skills, social justice, liturgy, youth ministry, working with young adults, or music, as one who manages others, in either a paid or volunteer capacity, you will be called on to use the tools and skills of administration. Almost all ministers find themselves at some time in an administrative or supervisory role, being asked to plan, make decisions, set goals and priorities, facilitate meetings, prepare budgets, mediate conflict, and evaluate people and processes which will require skills in giving effective feedback. Another aspect of ministerial life that leaders are responsible for is to invite others to volunteer their talents and time, to activate the gifts of the gifted and facilitate their willingness to serve. Ministers are expected to do all these tasks in an atmosphere of calm and control, while keeping within the frameworks provided by civil law and canon law.

Other coursework for this certificate addresses a variety of leadership skills, including effective communication and collaboration. Participants will integrate those skills with the role of administrator/manager/supervisor. Basic information on some Human Resource related practices that impact administrative roles will also be introduced.

Successful completion of this course earns 2.5 CEU's. Click here for more information about CEU's.

General Course Objectives

  • Develop an understanding of the essential skills of management and supervision in ministry based on the foundation of a sense of spirituality of administration
  • Practice basic organizational skills such as assessing needs, leading and facilitating meetings, setting agendas, calendaring
  • Apply effective decision making and evaluation processes to ministry situations
  • Use methods for orchestrating and engaging the gifts of the community including recruiting and managing volunteers in ministry
  • Apply principles of stewardship and budgeting in pastoral situations
  • Understand the fundamentals of civil and canon law that affect pastoral situations, including transparency and safe environment issues

Course Materials

  • Required Book: Shaughnessy, Mary Angela Religious Education, Youth and Campus Ministry: Legal Issues for Catechists, Ministers, and Volunteers Washington, NCEA: 2006 ISBN: 1558333827; ISBN-13: 978-155833826
  • Required Book: Bins, Ingrid Facilitation at a Glance: A Pocket Guide to Facilitation GOAL/QPC, Salem, NH. 2008 3rd Edition ISBN: 978-1576811047
  • Required Book: McKenna, Kevin A Concise Guide to Canon Law Ave Maria Press, 2000 ISBN: 0877939349; ISBN-13:978-0877939344

Course Structure and Highlights

  • Week 1: Management, Supervision and the Spirituality of Administration
    • Distinguish between management and supervision
    • Give examples of the characteristics of effective supervisors/managers
    • Develop an understanding of the Spirituality of Administration and begin the process of describing/defining one’s own Spirituality of Administration in ministry
  • Week 2: Meeting Management and Facilitation, Evaluation and Feedback
    • Analyze various meetings in the context of basic skills in meeting management
    • List and explain the various skills of a meeting facilitator and contrast these to the skills required of a meeting leader
    • Model the process of providing effective feedback
    • Describe the elements of a Performance Appraisal or Performance Review
  • Week 3: Planning and Decision Making
    • Develop facility with terminology and steps in the planning process
    • Apply the planning process to a project or initiative in your ministry setting
    • Explain and compare decision making options and describe when each might be appropriate
    • Recommend and use an appropriate group decision making process in your ministry setting
  • Week 4: Budgeting Basics, Inviting and Nurturing Volunteers
    • Develop facility with basic budgeting concepts
    • Interpret the information on a budget spreadsheet in order to use the financial information for planning purposes
    • Discuss the misconceptions and myths associated with recruiting and retaining volunteers
    • Devise an invitation plan for your parish that grows the engagement beyond current levels and encourages continuing development of co-workers
  • Week 5: Legal Considerations - Civil and Canonical
    • Identify the basic types and categories of law that impact parish ministerial life
    • Understand the basics of Canon Law in regard to parish/institutional life
    • Become aware of parish/diocesan safe environment policies and procedures